Special Shipments & Events
Safe and reliable customized transport for events, trade fairs and special shipments.
Tailored logistics for shipments that need extra care
OCS Amsterdam supports business clients with custom logistics for events, trade fairs and special shipments. From preparation and planning to delivery and return, we coordinate the entire process. So you stay informed and in control, even for time-critical or fragile shipments.
Your benefits with special shipments
On-site delivery & time windows
Tight coordination with venue for delivery within booked timeslots.
Temperature-controlled transport
Coolboxes and dry ice available for medical or temperature sensitive products.
Customs & temporary import
Documents and certificates arranged quickly and correctly for an international event.
Dedicated point of contact
One dedicated point of contact for quick solutions and direct support.
Choose the solution that fits your shipment
Choose the right service. We take care of the rest.
Urgent deliveries: fast coordination for time-critical shipments
Refrigerated transport: safe handling for medical and temperature-sensitive items
Fragile goods: safe transport for valuable or delicate products
Confidential documents: delivered discreetly and immediately
Customization: coordination fully tailored to your situation
On-site delivery: tight planning for venues and fairs
Materials and equipment: careful transport of stands, technology or promotion
Temporary import documents: quickly and correctly arranged for international events
Personal service: one dedicated point of contact with direct support
Return service: back quickly after the end of your event
Dangerous Goods
Extra support for your shipment
We do not only arrange transport, but also provide documentation support and practical tools.
Special shipments FAQs
Clarity about customized shipments, planning, safe handling and temporary imports for event logistics.
Stand materials, prototypes, medical products and documents. Dangerous substances only after approval and in accordance with aviation rules. Please contact us in advance.
We offer cool boxes and dry ice for temperature-sensitive shipments such as medical samples or pharmaceutical products.
We follow hand baggage requirements for urgent shipments. For different dimensions, we make a customized plan. Contact us for specific requirements.
Pick up at the stand afterwards, temporary storage if necessary, return to your address. In case of temporary importation, we arrange customs clearance.
Contents, value, dimensions/weight, collection and delivery address, desired time, any documents such as temporary import documents.
Yes, we arrange transport, customs and temporary import documents for an international event.
Checklist for special shipments and events
Please choose the information that is relevant to your situation below.
Basic information — always required:
• Sender and recipient address and contact details (name, phone, delivery address)
• Commodity description and value
• Number of packages, dimensions per package, weight
• Pick-up and delivery window (date/time)
Additional information:
• Preferred deadline (if different from delivery time)
• Packaging type (box, pallet or roll container), including whether the shipment is stackable
• Access to loading/unloading location: tailgate, pump truck/forklift if necessary; opening hours, contact on site
• Temperature sensitive: desired temperature range
• Insurance: specify value
• ADR/IATA (including lithium batteries): classification, packaging, marking — only upon prior acceptance
• Photo/drawing in case of a different size or delicate handling
• ID Check (identity check upon receipt)
• Loading or unloading reference
Basic information - always required:
• Sender and recipient address and contact details
• Event name, venue address, hall/stand number, desired time slot
• Number of packages, dimensions per package, weight
• Commodity description and value
• Coordination contact person: name, phone, email
Additional information:
• Customs documents for temporary export (outside the EU, if required): ATA carnet or alternative; short list of HS codes and country of origin
• Time slot for construction and dismantling; return afterwards (date/time)
• Venue access requirements: dock height, tailgate, badge/registration, contact on site
• Special instructions: vulnerability, packaging instructions
• Insurance: yes or no, including the insured value if applicable
• Loading or unloading reference
Combine with other services
Combine special shipments with additional services for a complete solution with the right coordination per route.
International Express Delivery
For urgent international shipments that need to be picked up and delivered quickly.
On Board Courier
For very urgent or sensitive shipments that require personal guidance.
Domestic Transport
For collection and delivery within the Netherlands as part of a special shipment.
Road Transport Europe
For deliveries within Europe with planning over route, timing and multiple destinations.
Air Freight
For international routes where speed and coordination of documentation are important.
Ready to plan your next special shipment?
Request a quote. We take care of the rest.