Special shipments
and event logistics
Safe and reliable customized transport for events, trade fairs and special shipments.
OCS Amsterdam supports business customers with customized logistics for events, fairs and special shipments. From preparation and planning to delivery and return, we coordinate the entire process. This way, you can keep an overview and clear communication, even with time-critical or vulnerable shipments.
Your benefits with special shipments
On-site delivery & time windows
Tight coordination with venue for delivery within booked timeslots.
Temperature-controlled transport
Coolboxes and dry ice available for medical or temperature sensitive products.
Customs & temporary import
Documents and certificates arranged quickly and correctly for an international event.
Fixed coordination
Personal point of contact for quick solutions and immediate accessibility.
What do we offer?
Choose the appropriate service. We'll take care of the rest.
Urgent deliveries: immediately arranged for urgent transports
Refrigerated transport: security for medical and temperature-sensitive items
Fragile goods: safe transport for valuable or delicate products
Confidential documents: delivered discreetly and immediately
Customization: coordination fully tailored to your situation
On-site delivery: tight planning for venues and fairs
Materials and equipment: careful transport of stands, technology or promotion
Temporary import documents: quickly and correctly arranged for international events
Personal service: one fixed point of contact, always available
Return service: back quickly after the end of your event
Extra support for your shipment
We not only arrange transport, but also documentation and useful tools.
Frequently asked questions about special shipments
Clarity about customized shipments, planning, safe handling and temporary imports for event logistics.
Stand materials, prototypes, medical products and documents. Dangerous substances only after approval and in accordance with aviation rules. Please contact us in advance.
We offer cool boxes and dry ice for temperature-sensitive shipments such as medical samples or pharmaceutical products.
We follow hand baggage requirements for urgent shipments. For different dimensions, we make a customized plan. Contact us for specific requirements.
Pick up at the stand afterwards, temporary storage if necessary, return to your address. In case of temporary importation, we arrange customs clearance.
Contents, value, dimensions/weight, collection and delivery address, desired time, any documents such as temporary import documents.
Yes, we arrange transport, customs and temporary import documents for an international event.
Checklist for special shipments and events
Please choose the information that is relevant to your situation below.
Basic information — always required:
• Sender and recipient address and contact details (name, phone, delivery address)
• Commodity description and value
• Number of packages, dimensions per package, weight
• Pick-up and delivery window (date/time)
Additional information:
• Preferred deadline (if different from delivery time)
• Packaging form (box/pallet/roll container), stackable yes/no
• Access to loading/unloading location: tailgate, pump truck/forklift if necessary; opening hours, contact on site
• Temperature sensitive: desired temperature range
• Insurance: specify value
• ADR/IATA (including lithium batteries): classification, packaging, marking — only upon prior acceptance
• Photo/drawing in case of a different size or delicate handling
• ID Check (identity check upon receipt)
• Loading or unloading reference
Basic information - always necessary:
• Sender and recipient address and contact details
• Event name, venue address, hall/stand number, desired time slot
• Number of packages, dimensions per package, weight
• Commodity description and value
• Coordination contact person: name, phone, email
Additional information:
• Customs documents for temporary export (outside the EU, if required): ATA carnet or alternative; short list of HS codes and country of origin
• Time slot for construction and dismantling; return afterwards (date/time)
• Venue access requirements: dock height, tailgate, badge/registration, contact on site
• Special instructions: vulnerability, packaging instructions
• Insurance: yes/no (value)
• Loading or unloading reference
Additional services for special shipments
Combine special shipments with additional services for a complete solution with the right coordination per route.
International express delivery
For urgent international shipments that need to be picked up and delivered quickly.
National transport
For collection and delivery within the Netherlands as part of a special shipment.
Air freight
For international routes where speed and coordination of documentation are important.
Road transport Europe
For deliveries within Europe with planning over route, timing and multiple destinations.
On Board Courier
For very urgent or sensitive shipments that require personal guidance.
Plan your next shipment right away
Get a quick insight into the options or receive a personal proposal from our team right away.